Terms of use

 

TERMS AND CONDITIONS OF THE BARONA’S JELPP SERVICE

1 GENERAL

Welcome to the Barona Technologies Oy’s (hereafter “Service Provider”) online recruitment service Recman (hereafter “Service”). The following terms and conditions (hereafter “Terms”) apply to the Service. The user is required to study the Terms carefully before using the Service. Using the Service indicates acceptance of the Terms. The acceptance constitutes an agreement (hereafter “Agreement”) between the user (hereafter “Customer”) and the Service Provider, and the Agreement enters into force after the Service Provider has accepted the user’s registration as a Customer. If the Service Provider refuses to issue access rights to a user applying for registration, this Agreement, or any parts thereof, will not enter into force.

These Terms apply to the online recruitment service maintained by the Service Provider. The online recruitment service enables the Customer to search job vacancies and submit open job applications. As a user of the Service the Customer may elect, subject to a separate consent, to make some or all of his/her personal data available to the Service Provider’s customers (e.g. employers using the Service). Such customers have concluded separate agreements with the Service Provider and in accordance with the agreement they use the Service for recruitment-related purposes only.

The Customer is entitled to use the Service for lawful and appropriate purposes in accordance with these Terms.

2 REGISTRATION AS A CUSTOMER

Persons who are at least 16 years of age and are acting in the capacity of a consumer may register for the Service as a Customer. Persons under 16 years of age are not allowed to register. Registration requires the Customer to have a valid e-mail address in order to complete the registration. In conjunction with the registration, the Customer must submit all of the information that is marked as obligatory.

The membership that will be granted after the registration is personal and cannot be transferred.

In conjunction with the registration, the Customer will be issued with a personal user ID and password, which the Customer must keep secret. Furthermore, the Customer must not allow a third party to use the Customer’s user ID and password. The Customer is responsible for all actions performed using the Customer’s identifiers. The Customer must immediately notify the Service Provider if the Customer suspects that a third party has gained access to the Customer’s identifiers.

The Customer is responsible for providing accurate information and keeping the information up to date. The Customer must communicate any changes in the Customer’s information to the Service Provider without delay.

The Service Provider reserves the right to limit or cancel the Customer’s access rights at any time if the Service Provider suspects that the Customer’s identifiers have been compromised by a third party.

3 CUSTOMER’S RIGHTS, OBLIGATIONS AND RESPONSIBILITIES

3.1 Customer’s responsibility for equipment, use and the equivalent

The Customer is responsible for the acquisition, installation, maintenance and operation costs of the equipment and software as well as the data communication and data transfer connections required for using the Service. The Customer is responsible for providing information security for the Customer’s data terminal equipment.

3.2 Customer’s responsibility for material and content

By sending material and creating content to the Service, the Customer accepts and confirms that

• the material sent by the Customer is not illegal, offensive, threatening, indecent, derogatory or otherwise unpublishable;
• before submitting the material, the Customer has taken reasonable measures to find and eliminate any viruses or other harmful properties;
• the material belongs to the Customer and the Customer has an unlimited right to submit the material to the Service Provider and that the Service Provider is entitled to publish the material free of charge and/or include the material, or parts thereof, in its products/services without any financial or other liabilities; and
• the Customer will not make claims against the Service Provider regarding the material submitted by the Customer and the Customer will be liable for any costs that the Service Provider may incur related to actions that a third party takes against the Service Provider or its representatives based on said material.

The Customer acknowledges that the material submitted and created by the Customer is made available to employers as selected by the Customer.

4 SERVICE PROVIDER’S RIGHTS, OBLIGATIONS AND RESPONSIBILITIES

4.1 Right to change the Customer’s identifiers

The Service Provider is entitled to change the Customer’s user ID and password as well as other information required by or related to the use of the Service if such information causes inconsistencies or overlaps in the Service Provider’s information systems or if the Service Provider has any other justified reason to make such changes.

4.2 Right to change the content of the Service

The Service Provider has the right to produce the Service in a manner that the Service Provider deems best and to make changes to the Service and its content and availability as well as the requirements set for the equipment needed for using the Service at any time. Any changes must be communicated reasonably in advance on the website related to the Service or to the Customer’s e-mail address. This notification obligation does not apply to technical changes, such as equipment or software updates.

4.3 Right to modify material produced by the Customer and deny access to the Service

The Service Provider has the right, but not the obligation, to check, adjust or deny the publication of any material produced by the Customer that the Service Provider deems inappropriate, and to modify the material produced by the Customer, especially if the material does not comply with laws or good practices. Furthermore, the Service Provider has the right to limit the Customer’s access rights or to prevent the Customer from using the Service if the Service Provider has reason to believe that the Service will be used for illegal or inappropriate purpose or in conflict with these Terms, or if an authority so requests.

4.4 Responsibility for the information presented in the Service

The Service Provider is not responsible for the accuracy or reliability of the information presented in or accessed through the Service. The Service Provider expressly excludes any guarantees of the accuracy of the information provided in the Service and the suitability of said information for a specific purpose.

4.5 Right to interrupt the Service

The Service Provider has the right to interrupt the Service temporarily if necessary for the Service or an upgrade or technical adjustment related to the Service, or for installation, adjustment or service work related to the general data communication network, or if required by authorities, or if there is any other justified reason for said interruption. The Service Provider seeks to reasonably minimise the interruption and any inconvenience resulting from said interruption. The Service Provider also seeks to communicate any interruptions in advance.

4.6 Correction of faults and failures

The Service Provider will repair any faults and failures in the Service during normal working hours without undue delay after receiving notification.

4.7 Liability for damages

To the extent permitted by law, the Service Provider will not be liable for any direct, indirect or other damages that the Customer incurs as a result of using the Service or any websites linked to the Service even though the Service Provider may be aware of the possibility of such damages.

4.8 No Warranties

The Service Provider does not warrant that the functions contained in the Service will meet the Customer’s requirements or that the operation of the Service will be uninterrupted or error free. The Service Provider does not warrant storage or availability of the information and data submitted by the Customer to the Service.

5 DATA PROTECTION

The personal data the Customer provides when registering for and using the Service is managed in compliance with applicable law. For more information about how the Service Provider processes personal data, please see our Privacy Policy.

If the Customer selects that his/her personal data will be available to the Service Provider’s customers (e.g. employers using the Service), the personal data are stored by such employers and are subject to their privacy policies.

6 TERMINATION OF AGREEMENT

The Customer may terminate the membership by notifying the Service Provider’s customer service and requesting the cancellation of the Customer’s identifiers. The Service Provider is entitled to maintain the membership and process the Customer’s personal data for at least as long as a relevant connection continues to exist between the parties and for a reasonable time thereafter. In such case, the Service Provider has the right to prevent the Customer from using the Service even though the membership/relevant connection continues to exist.

The Service Provider may terminate the membership by notifying the Customer of the termination and its effective date. As a rule, the effective date cannot be earlier than seven days from the date of sending notification of the termination. For a justified reason, the Service Provider may terminate the membership immediately without first sending the Customer notification of the termination.

7 EFFECTS OF TERMINATION OF AGREEMENT

Should the Agreement be terminated for any reason, the Customer’s right to use the Service and the related user ID and password ceases to exist, and the identifiers are withdrawn. In spite of the termination of the Agreement, any rights, obligations and responsibilities of the parties that are based on the Terms and continue to be relevant after the termination of the membership, such as the liability for damages, will remain valid.

The Customer understands and accepts that the Service Provider is entitled to discard and delete all information pertaining to the Customer as well as the material produced and submitted by the Customer to the Service upon termination of the Agreement. The Service Provider is not obliged to return said material to the Customer. The Customer is responsible for making any necessary back-up copies of the material. The Service Provider is not responsible for the effects of the removal, loss or alteration of any of the Customer’s material.

8 AMENDMENT AND TRANSFER OF AGREEMENT

The Service Provider reserves the right to amend these Terms unilaterally by notifying the Customer of any amendments via the Service or e-mail. The Service Provider seeks to notify the Customer of amendments to the Terms as early as possible. The amendments enter into force fourteen (14) days after notification. The Customer is deemed to have accepted the amendments to the Agreement if the Customer uses the Service after receiving notification. After receiving notification, the Customer may terminate the Agreement to end before the amendments enter into force.

The Service Provider has the right to transfer the Agreement to a company within the same group of companies and, in conjunction with acquisitions, to the company acquiring the Service Provider’s business operations. The Customer is not entitled to transfer the Agreement.

9 FORCE MAJEURE

The Service Provider is not responsible for delays or faults caused by circumstances beyond the Service Provider’s control (force majeure). In case of delays, the Service Provider will resume its obligations as soon as possible under the particular circumstances.

10 APPLICABLE LAW

The use of the Service and the interpretation of the Terms are subject to Finnish law, except for the connecting factor rule. These Terms do not limit any of the Customer’s mandatory rights that are based on Finnish law.

11 DISPUTES

If a dispute cannot be resolved between the Customer and the Service Provider, the Customer has a right to bring the dispute before the Consumer Disputes Board (Kuluttajariitalautakunta, www.kuluttajariita.fi). Prior to bringing the matter to the Consumer Disputes Board, the Customer is required to seek advice from Consumer Advisory Service (www.kuluttajaneuvonta.fi).

12 CONTACT POINT

The Service is operated and provided by Barona Technologies Oy, a Finnish limited liability company with a registered address at Töölönlahdenkatu 3 B 00100 HELSINKI, registered at the Finnish Trade Register with a business identity code 2710071-4. If you have any questions about these Terms, please contact us at support@jelpp.com.

Any notifications referred to in the Finnish Information Society Code (Section 190) may be delivered to the above-mentioned address.

 

Privacy Policy

 

PRIVACY POLICY – BARONA TECHNOLOGIES OY – JELPP USER DATA FILE NOTE: If the user selects that his/her personal data will be made publicly available in Jelpp service (hereinafter the “Service”), then this document shall be applicable. If the user does not select this option, the documents and privacy policies of selected employers shall be applied primarily and Barona Technologies Oy will process personal data as a processor on behalf of such employers.

1 GENERAL

This document constitutes a description of the file of the users of the Service as set out in the Finnish Personal Data Act and it also provides data subjects with the information required in the Act. This document also provides the users of the Service certain information required in the General Data Protection Regulation.

2 THE IDENTITY AND THE CONTACT DETAILS OF THE CONTROLLER

Barona Technologies Oy (“Service Provider”) Business ID: 2710071-4 Töölönlahdenkatu 3 B 00100 Helsinki, Finland Tel. +358 20 198 3460

3 CONTACT PERSON

Jarkko Niemikorpi +358 40 544 6035 Jarkko@jelpp.com

4 THE PURPOSES OF THE PROCESSING / THE LEGAL BASIS FOR THE PROCESSING

Personal data is processed for the purpose of providing the Services to the users. In particular, the Service Provider uses the personal data for the following purposes:

• to manage, host and develop of the customer relationship;
• to fulfill your requests;
• to provide features available in the Service;
• to develop and improve the Service;
• to personalize the Service;
• to analyze the Service by using analytics tools, which enables us to offer you customized content; and
• to comply with legal requirements.

Personal data may be used for the Service Provider’s,and its group of companies’, marketing, including direct marketing and targeted marketing in accordance with applicable law. Processing is necessary for the performance of a contract on the provision of the Service to the registered users. The Service Provider may also process certain personal data based on consent. For statistical use, reporting and for the development of the Service Provider’s activities, use of anonymous and pseudonymous data shall be pursued, if applicable.

5 THE LEGITIMATE INTERESTS PURSUED BY THE CONTROLLER OR BY A THIRD PARTY

The Service Provider may disclose personal data to any companies belonging to the Barona Group if it is necessary e.g. for administrative reasons. In that case processing of personal data by a group company may occur on the basis of its legitimate interests. The Service Provider may also carry out some of its activities based on its legitimate interests, because a customer relationship exists between the Service Provider and the user.

6 THE CATEGORIES OF PERSONAL DATA CONCERNED

The Service Provider may process the following categories of personal data in connection with the provision of the Service.

• Name
• Email address
• Contact information
• Data related to customer relationship (such as information stored in the context of customer service, information related to direct marketing and marketing prohibitions)
• Data collected automatically (For instance, we may use cookies or other similar technologies to collect data that may, in certain circumstances, alone or in connection with other data, constitute personal – see section 12 below).

7 HOW PERSONAL DATA IS COLLECTED AND HOW ACCURACY OF INFORMATION IS ENSURED?

Personal data is collected from the user in connection with use of the Service or in connection with other services provided by the Service Provider (e.g. when the user takes part in marketing campaigns and events organized by the Service Provider). Personal data can be collected and updated also from the Service Provider’s partners, customers (i.e. employers using the Service) and from companies and authorities that provide personal data relating services.

8 THE RECIPIENTS OR CATEGORIES OF RECIPIENTS OF THE PERSONAL DATA

When the user elects to make some or all of his/her personal data available in the Service, such data will be disclosed to the Service Provider’s employer customers in order to match jobseekers with employers. Personal data may be disclosed to the Service Provider’s group companies.

9 TRANSFERS OF THE PERSONAL DATA

Due to the technical implementation of the Service, some of the information may be located on the Service Provider’s external subcontractors’ servers within the European Union and the European Economic Area. Such information is processed via a technical interface in accordance with the applicable legislation. Personal data shall not be transferred outside of European Union or European Economic Area.

10 RIGHTS OF THE DATA SUBJECT

The user shall at any time have the right to receive confirmation from the Service Provider whether his/her personal data is processed or not. If the Service Provider processes personal data, the user shall have the right to receive information described in this document as well as a copy of processed personal data. For any further copies requested by the user, the Service Provider may charge a reasonable fee based on administrative costs. Where the user makes the request by electronic means, and unless otherwise requested by the user, the information shall be provided in a commonly used electronic form. The user shall also have the right to request from the Service Provider the rectification or erasure of his/her personal data or restriction of processing or to object processing of personal data concerning him or her. The user shall also at any time have the right to object processing of personal data for purposes of direct marketing. All requests described herein shall be submitted to aforementioned person responsible for personal data matters.

11 THE RIGHT TO WITHDRAW CONSENT AT ANY TIME

If the Service Provider processes any personal data of the user based on his/her consent, the user shall have the right to withdraw consent.

 

Cookie policy

 

12 COOKIES

The Service uses cookies to collect statistics about our visitors and to help us analyse how the Service is used. Cookies are text files that are saved on the hard drive of the user’s device by means of the user’s browser, enabling the Service Provider to recognize the user’s browser for purposes such as saving the user’s preferences and directing relevant content to the user. Most of the currently available browsers give the user the option of managing cookies by, for example, disabling them entirely, accepting them individually, and deleting saved cookies from the user’s hard drive.